Guidelines for the database
Last update: 13 December 2018
- What is the database?
This is an updated version of the database formerly known as ‘Buitengaats’. It collects data of cultural projects of Dutch creatives and organisations that took place outside of the Netherlands.
The data is organised around activities by Dutch organisations or creatives somewhere outside of the Netherlands with a clear start date and end date. Cultural activities need to match one of the main disciplines provided in the list below and fit into one of the event categories
- How are activities added to the database?
The database contains activities we are informed of and projects we have researched ourselves. Activities of the past and present may be added and the system is checked for double submissions.
1. We request a bimonthly update from 17 Dutch diplomatic relations involved in international cultural policy to provide us with an update of the Dutch cultural activities in their country of residence.
2. Every three months we ask the six governmental cultural funds and the four organisations that execute the international cultural policy to inform us of relevant projects they are supporting abroad.
3. At the end of the year DutchCulture sends a call for information to all cultural organisations in the basic infrastructure and Dutch diplomats residing in countries defined as Main Objective 3.
4. At the end of the year DutchCulture sends a call for information to the Amsterdam Fund for the Arts (AFK).
5. DutchCulture is subscribed to several newsletters and receives notifications of international activities at firstname.lastname@example.org.
6. DutchCulture is continually researching new projects starting with the organisations that have already been added to the database before and are marked as the most frequent travellers of the past three years
- When does an organisation meet the requirements to be added as a Dutch creative company or artist?
- If the organisation or artist works and resides in the Netherlands and develops international activities, regardless of the nationality of origin of the initiator.
- If the artist has Dutch nationality but is (temporarily) residing abroad.
- When is an activity suitable for the database?
An activity is defined as a cultural activity if it fits one of the main disciplines in the list we provide below. If acknowledged, the sub discipline is also added. An activity can belong to multiple main and sub disciplines.
The activity is subsequently added to an event type (see list below). An activity can only belong to one event type.
The activity must have a start and an end date. If you know the exact date, always provide this. In case of an ongoing event including multiple activities, for example a festival, pick the start date and end date of the complete event.
The activity must be attributable to a Dutch organisation, artist or cultural worker.
The activity must take place outside of the Netherlands, in a venue of which the name and the location are provided.
- Which disciplines does the database contain?
Architecture: Landscape Architecture Workshop
Architecture: Spatial Planning
Architecture: Buildings & Structures
Visual Arts: Drawing & Painting & Graphic Solo Exhibition
Visual Arts: Installation & Sculpture
Visual Arts: Performance Art
Visual Arts: Photography
Visual Arts: Video Art
Visual Arts: Research & Theory
Visual Arts: Digital art
Performing Arts: Dance Performance- stage
Performing Arts: Theatre
Performing Arts: Music Theatre
Performing Arts: Youth Theatre
Heritage: Archaeology Workshop
Heritage: Intangible Heritage
Audio-visual Media: Animation Screening
Audio-visual Media: Documentary
Audio-visual Media: Feature Film
Audio-visual Media: Short Film
Literature: Fiction Translation
Literature: Youth Literature
Music: Classical Music Concert
Music: Pop & Rock
Music: World Music
Music: Jazz & Improvised Music
Music: Hip Hop
Music: Electronic Music
Design: Product Design & Industrial Design Fair
Design: Food Design
Design: Graphic Design
Design: Exhibition Design & Interior Design
Digital Culture: Technology Presentation
Digital Culture: Games
- What type of events can be added to the database?
Performance - Art
Performance - Stage
- Observations concerning the data
Some disciplines are an easy fit for the structure of the database, like music and other performing arts, fine arts and film. This accounts for the high amount of concerts, performances, solo or group exhibitions and screenings in the database. Some disciplines are harder to define, for example ongoing exchange programs or trajectories in the creative industry (design, games, architecture).
- Observations concerning the information sources
The amount of data per discipline depends highly on the source of information. For example: The Eye Film Institute collects all Dutch films, including minor co-productions at foreign festivals, but there are no go to sources to collect Dutch exhibitions abroad or buildings designed by Dutch architects. We are dependent on individually provided information and our own research, which is naturally limited by time
- Which principles do not apply to the database?
Quality: DutchCulture does not rate the status of the cultural organisations, artists or foreign venues.
Completeness: DutchCulture will add a minimum of one Dutch organisation/artist and one foreign venue per activity.
Film: DutchCulture only collects screenings of films at international festivals, but no screenings in regular cinema’s or on television. A film is defined as Dutch if we can connect it to a Dutch filmmaker or (co)producer. Films with a Dutch actor or any other type of Dutch organisation in the credits are not added to the database because we are not provided with this information.
Literature: DutchCulture collects translations of Dutch literature. We do not display the exact publication date. Each translation has 01-01 as start and 31-12 as end date