Guidelines for the database

Last update: 13 December 2018

What is the database?

This is an updated version of the database formerly known as ‘Buitengaats’. It collects data of cultural projects of Dutch creatives and organisations that took place outside of the Netherlands.

The data is organised around activities by Dutch organisations or creatives somewhere outside of the Netherlands with a clear start date and end date. Cultural activities need to match one of the main disciplines provided in the list below and fit into one of the event categories

How are activities added to the database?

The database contains activities we are informed of and projects we have researched ourselves. Activities of the past and present may be added and the system is checked for double submissions.

 

1. We request a bimonthly update from 17 Dutch diplomatic relations involved in international cultural policy to provide us with an update of the Dutch cultural activities in their country of residence.

2. Every three months we ask the six governmental cultural funds and the four organisations that execute the international cultural policy to inform us of relevant projects they are supporting abroad.

3. At the end of the year DutchCulture sends a call for information to all cultural organisations in the basic infrastructure and Dutch diplomats residing in countries defined as Main Objective 3.

4. At the end of the year DutchCulture sends a call for information to the Amsterdam Fund for the Arts (AFK).

5. DutchCulture is subscribed to several newsletters and receives notifications of international activities at buitengaats@dutchculture.nl.

6. DutchCulture is continually researching new projects starting with the organisations that have already been added to the database before and are marked as the most frequent travellers of the past three years

When does an organisation meet the requirements to be added as a Dutch creative company or artist?

- If the organisation or artist works and resides in the Netherlands and develops international activities, regardless of the nationality o origin of the initiator.

- If the artist has Dutch nationality but is (temporarily) residing abroad.

When is an activity suitable for the database?

An activity is defined as a cultural activity if it fits one of the main disciplines in the list we provide below. If acknowledged, the sub discipline is also added. An activity can belong to multiple main and sub disciplines.

The activity is subsequently added to an event type (see list below). An activity can only belong to one event type.

The activity must have a start and an end date. If you know the exact date, always provide this. In case of an ongoing event including multiple activities, for example a festival, pick the start date and end date of the complete event.

The activity must be attributable to a Dutch organisation, artist or cultural worker.

The activity must take place outside of the Netherlands, in a venue of which the name and the location are provided.

Which disciplines does the database contain?

Architecture

Architecture: Landscape Architecture Workshop

Award

Presentation

Architecture: Spatial Planning

Architecture: Buildings & Structures

Visual Arts

Visual Arts: Drawing & Painting & Graphic Solo Exhibition

Group Exhibition

Art Fair

Presentation

Artist-in-Residence

Visual Arts: Installation & Sculpture

Visual Arts: Performance Art

Visual Arts: Photography

Visual Arts: Video Art

Visual Arts: Research & Theory

Visual Arts: Digital art

Performing Arts

Performing Arts: Dance Performance- stage

Performing Arts: Theatre

Performing Arts: Music Theatre

Performing Arts: Youth Theatre

Heritage

Heritage: Archaeology Workshop

Presentation

Training

Technical Assistance

Loan

Restoration

Heritage: Archives

Heritage: Collections

Heritage: Intangible Heritage

Heritage: Landscape

Heritage: Monuments

Audio-visual Media

Audio-visual Media: Animation Screening

Presentation

Award

Audio-visual Media: Documentary

Audio-visual Media: Feature Film

Audio-visual Media: Short Film

Journalism

Literature

Literature: Fiction Translation

Presentation

Fair

Publication

Literature: Non-Fiction

Literature: Poetry

Literature: Youth Literature

Music

Music: Classical Music Concert

Presentation

Music: Pop & Rock

Music: World Music

Music: Jazz & Improvised Music

Music: Hip Hop

Music: Electronic Music

Design

Design: Product Design & Industrial Design Fair

Award

Presentation

Design: Food Design

Design: Graphic Design

Design: Fashion

Design: Jewellery

Design: Illustration

Design: Exhibition Design & Interior Design

Digital Culture

Digital Culture: Technology Presentation

Fair

Digital Culture: Games

What type of events can be added to the database?

Archiving

Artist-in-Residence

Award

Competition

Concert

Conference

Debate

Fair

Festival

Group Exhibition

Lecture

Loan

Manifestation

Master class

Meeting

Other

Performance - Art

Performance - Stage

Presentation

Publication

Research

Restoration

Screening

Solo Exhibition

Technical assistance

Training

Translation

Workshop

Observations concerning the data

Some disciplines are an easy fit for the structure of the database, like music and other performing arts, fine arts and film. This accounts for the high amount of concerts, performances, solo or group exhibitions and screenings in the database. Some disciplines are harder to define, for example ongoing exchange programs or trajectories in the creative industry (design, games, architecture).

Observations concerning the information sources

The amount of data per discipline depends highly on the source of information. For example: The Eye Film Institute collects all Dutch films, including minor co-productions at foreign festivals, but there are no go to sources to collect Dutch exhibitions abroad or buildings designed by Dutch architects. We are dependent on individually provided information and our own research, which is naturally limited by time

Which principles do not apply to the database?

Quality: DutchCulture does not rate the status of the cultural organisations, artists or foreign venues.

Completeness: DutchCulture will add a minimum of one Dutch organisation/artist and one foreign venue per activity.

Film: DutchCulture only collects screenings of films at international festivals, but no screenings in regular cinema’s or on television. A film is defined as Dutch if we can connect it to a Dutch filmmaker or (co)producer. Films with a Dutch actor or any other type of Dutch organisation in the credits are not added to the database because we are not provided with this information.

Literature: DutchCulture collects translations of Dutch literature. We do not display the exact publication date. Each translation has 01-01 as start and 31-12 as end date