Q&A: Schengen visa guide for hosting international guests

When inviting international artists, makers, or other cultural professionals from outside Europe to your festival, exhibition, residency, or conference in the Netherlands, it is important to take into account that they may need a Schengen visa to travel.

Although the visa application itself is the responsibility of the invited artist or cultural professional, host organisations play a crucial role in ensuring a smooth process. Making sure the application process can start well before the planned departure, providing the correct invitation documents, and understanding the requirements for proof of financial means can make the difference between a successful visa application and a last-minute cancellation. A refusal, or a visa not issued in time, not only limits opportunities for the invited artist, but also leaves you as the organiser with gaps in your programme and denies audiences in the Netherlands the chance to experience valuable artistic talent.

To help cultural organisations navigate this process, DutchCulture’s Mobility Info Point has developed a practical Q&A with clear answers to common questions such as: who needs a visa, what documents are required, and what to do if an application is refused.